Social responsibility for an event means building sustainable relations and ensuring everyone has an equal opportunity of access. This includes broad gender and societal representation among participants, panels, keynotes. It also includes working to create a long-term positive impact on local communities. Even though the participants are only at the destination for a short period of time, you still have the opportunity to engage them in local culture prior, during and after the event, as well as encouraging your participants to behave responsibly as being temporary locals. Key questions to ask yourself are:
- Do you actively promote gender equality and diversity in your event/congress program?
- Have you thought about how your event contribute to the Sustainable Development Goals?
- Do you make it possible for everybody to participate? Is there easy and equal access to attend e.g. in terms of disabilities, variation in registration fees, transport, venue, arenas, accommodation, communication, etc?
- What are local communities experiencing? If your event is taking over major parts of the city or locking down streets, can you then convert this inconvenience by inviting or engaging locals in and around the event?
- Are you providing value to local businesses? Can you procure from local suppliers, not only providing value and support for businesses but create more engaging experiences for participants? Can you donate or encourage your participants to do so?