Process and toolkit | Copenhagen Convention Bureau

The process

The process follows primarily four main steps. Copenhagen Legacy Lab uses additional steps for planning our legacy engagement. Read more about the 7 steps here

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STEP 1: ALIGNED VISION

Initial dialogue with decisionmakers including international associations and corporations, exploring their purpose and ambitions, leading to a vision statement on legacy.

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STEP 2: STAKEHOLDER ENGAGEMENT

Based on the desired positive outcome and legacy, we work closely with the international associations and the local organizing committee and corporations to map and engage with the most relevant stakeholders.

STEP 3: CO-CREATION

The cornerstone of the Copenhagen Legacy Lab process is an ideation workshop, where prioritized stakeholders engage in cocreation of outreach activities to support the creation of the desired positive outcome and potential legacy. Hallmark for the workshop is: Inspiration, ideation and commitment.

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STEP 4: FOLLOW-UP AND MONITORING

Following the co-creation workshop, Copenhagen Legacy Lab staff will follow-up with stakeholders that have committed to lead outreach activities and support the desired positive outcome and potential legacy.

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Click here to find the toolkit

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Read about the 7-step model

Requirements

To ensure success we expect full commitment and active participation from all parties involved and will enter partnership with associations on the following criteria:

Purpose

The association must have either a strong legacy purpose, or a clear desire to develop one. Ideally, this is reflected in the congress RFP.

Commitment

Legacy development is a strategic choice and the process must be embedded at management level of the congress association.

Time

Ideally, our partnership commences in the bidding phase. For a congress that has already been decided to Copenhagen the process needs to be initiated at the latest two years prior to the event taking place.

Resources

Everyone involved is expected to contribute with resources to the process in terms of time, dedication and know-how. Time for the strategic alignment of legacy goals and time to participate in the ideation workshop. Time to develop and implement the activities lie only with the working groups that have initiated them. Financial and in-kind contributions are at your discretion but not a requirement.

Sectors

To ensure a strong stakeholder group, the theme of the congress ideally falls under one of Copenhagen’s main sectors: Life Science, Cleantech, Energy, ICT & Tech, Food, Sustainability or Architecture & Design. Other sectors may be considered if they rep-resent a developing stronghold.

Local commitment

Local stakeholders contribute with much of the resources for the development and implementation of legacy activities. Their commitment is crucial for the success of the project and must be verified before a process can be commenced.

Copenhagen

The process is only offered to congresses held in Copenhagen. We do however strongly encourage that a continuation of legacy creation is carried on to the next destination too.

Any questions?

Annika RømerSenior Manager of Copenhagen Legacy Lab

Emailanr@woco.dk

Phone

Mobile:

+45 30464208

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