Landmark MeetDenmark Study Finds a Disordered World of Meeting Legacies

In 2018, the alliance of Danish convention bureaus (Visit Aarhus, Visit Aalborg, Inspiring Denmark and Wonderful Copenhagen) engaged industry consultancy GainingEdge to conduct a study of global approaches and best practices in “outreach” – the process by which bureaus and local host organisations seek to build collaboration between associations and local stakeholders so that both can leverage more impactful meeting outcomes and legacies.

Launch at IMEX
The first set of findings from the study will be released during IMEX in Frankfurt by Bettina Reventlow-Mourier, Deputy Convention Director and Head of Congress for Wonderful Copenhagen together with Allan Tambo Christiansen, Head of Conventions for VisitAarhus.

“Our goal is to build a new world-leading model for outreach, and we wanted to get a clear focus on the state of the art and how we could take that further. What we learned is interesting, the whole issue of meeting legacies and how they are secured is much less developed and shows far less consistency than we anticipated,” Bettina Reventlow-Mourier says.

The study offers four high-level findings:

There are no consistent practices in how associations or destinations approach the issue of legacy
Association approaches are more pro-active, but ad hoc
Destinations tend to be mostly re-active
There is limited ongoing measurement

Reventlow-Mourier says that part of the challenge is that associations and destination promoters tend to have very different mindsets when it comes to legacy. She adds that the report includes a qualitative analysis of their perspectives based on the comparison of content in different types of publications.

“As you might expect, association publications tend to focus on knowledge and science creation and collaboration while the bureaus and destinations still seem obsessed with hospitality marketing and spending impacts. But, it appeared that the interests of associations and destinations were more aligned in industry publications, where there was much more buzz about shared benefits in linking association missions and destination outcomes. Our take on that is that when speaking to industry publications thought leaders
on both sides of the equation are making the link. But, indications are that when everyone is ‘back home’ they are still poles apart,” Bettina Reventlow-Mourier says.

Ad hoc approaches
While the study suggests that associations are much more pro-active in relation to outreach, it also shows that this pro-action takes a “myriad” of approaches and is most often ad hoc - they have legacy goals, but their efforts to affect outcomes are changing and evolving. At the same time, the study characterises the approach by convention bureaus and destinations as ‘embryonic’.

Allan Tambo Christiansen says that the study shows that bureaus are more likely to see outreach and legacy as something that is driven by associations.

“It seems bureaus are mostly thinking of outreach when the association initiates the conversation. The report suggests that most bureaus are not really focused on having that discussion with incoming associations, and are still primarily fixated on tourism related impacts. As long as the focus is on tourism, then there is a disconnect between associations and bureaus on outreach, because tourism has nothing to do with meeting legacies unless the subject of the meeting is tourism,” he says.

The study points to only one strong, consistent connection between associations and destinations in relation to outreach and legacy. And, it affirms what most people in the industry probably knew or suspected; “There is not a lot of measurement happening,” Christiansen says.

Impacts vs. legacies
GainingEdge CEO, Gary Grimmer says that the study is showing that the industry has a long way to go in developing stronger legacies from meetings:

“One thing we are finding is that there is a bit of confusion out there about the differences between meeting impacts and meeting legacies. To me, that understanding is really fundamental to future success in achieving bigger and longer lasting impacts.”

Grimmer says that meeting impacts were more immediate outcomes that could be identified soon after a meeting is over, while legacies are the longer-term lasting benefits that may derive from those impacts. He says that meetings impacts could be legacy drivers, but were not legacies themselves.

“Knowledge exchange is a meetings impact, but you have to look at what people actually accomplish with that knowledge to determine if there is a legacy. For instance, if a convention helps convince local officials to improve a policy, that’s a meeting impact not a legacy. If a meeting helps people form research links or new business relationships, that’s an impact not a legacy. The legacy is more about the effects of the policy change over time or the longer-term results that come out of new business and professional relationships,” Gary Grimmer says.

The Outreach Study involved desk research on 50 international associations and 50 destinations as well as interviews with 20 from each of the two groups.

During 2019, MeetDenmark plans to publish further and more in-depth results from the analysis. For example:

Comparing perspectives: Association and destination perspectives on outreach and legacy
Dynamics of successful outreach: How are outreach efforts typically financed, who are the stakeholders involved, what are the key success drivers?
Synergies in outreach: The dynamics of outreach and how a benefit for an association may relate to a different benefit for the destination and vice versa.
The business case for outreach: Exploring how the business case changes depending on the ‘audience’.
Measuring the effects of outreach: Exploring how things are typically measured currently.

To learn more about the study and how Denmark is working to take meeting legacies to a whole new level, please visit the Danish stand at IMEX in Frankfurt (May the 22nd 2019 at 10.30 AM).

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About MeetDenmark
MeetDenmark is an alliance of Denmark’s four leading international meetings destinations and the Danish Ministry of Industry, Business and Financial Affairs. The four bureau members are Visit Aalborg, Visit Aarhus, Wonderful Copenhagen and Inspiring Denmark, which represents the South Jutland and Funen region of Denmark.

About Gaining
Edge GainingEdge is a specialist firm focused on the international business events industry, offering a wide range of consulting services for the meetings industry. The company specialises in issues related to establishing and managing convention & visitor bureaus, developing and expanding convention centres as well as the broader aspects of the international meetings industry. Read more at GainingEdge's website.

Media enquiries:

Bettina Reventlow-Mourier, Deputy Convention Director at Wonderful Copenhagen (Mobile: +45 23 38 30 71)
Allan Tambo Christiansen, Convention Director at Visit Aarhus (mobile: +45 51 56 65 36)
Peter Dyhr Andreassen, Head of Stakeholder Relations, MeetDenmark (mobile: +45 29 10 26 07)

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