Our services for local hosts
Photo: Kim Wyon
We have over 25 years of experience in bidding for international association congresses together with local Danish hosts and our destination network of professional partners within the local congress and meeting industry. We are here to complimentary assist you with the following:
Counselling
- On Danish VAT for congresses
- On fundraising from relevant organizations, authorities and foundations
- On relevant meeting facilities, hotels and social venues
- On relevant local suppliers within organization, transportation, AV equipment, catering, e.g.
Production
- Customized bidding material, including PowerPoint presentations
A typical bid for an international association congress entails the following, which we complimentary can assist you with:
- Official invitation from the local host and/or local association
- Letters of support from the local host, relevant scientific institutions, organizations and/or ministries
- Information about the local host and/or local association, local scientific committee
- Description of Copenhagen’s strengths and qualities as a congress destination
- Description of Copenhagen’s accessibility and infrastructure
- Venue suggestion(s) and presentation(s)
- Information about Copenhagen’s hotel capacity and relevant local partners
- Social venue suggestion(s) and presentation(s)
- Suggestions to social program and scientific field trips
- Budget estimate presentation
- Information about the complimentary offerings from the City of Copenhagen and Wonderful Copenhagen Convention Bureau to the international association
You can read more about the typical bidding process here.
Facilitation and financing
- Site inspections in Copenhagen for international association representatives/relevant decision makers
Contact with local partners within the meetings industry
- Overview of venues, including retrieval and review of non-binding proposals
- Overview of accommodation options, including retrieval and review of hotel room blocks
- Facilitation of contact with local professional congress organizers (PCO’s)
- Facilitation of contact to relevant local public authorities and/or organizations
Marketing
- Access to Wonderful Copenhagen’s Media Center with relevant graphic promotional material
- Materials for bid promotion (videos, PowerPoints, brochures, e.g.)
- Publication of the congress in our online congress calender
- Tourist material for the congress delegates. Look at our tools and materials page to see what we offer
If you have any questions, please do not hesitate to contact the CVB team at cvb@woco.dk
