Our services for local hosts

Counselling

On Danish VAT for congresses
On fundraising from relevant organizations, authorities and foundations
On relevant meeting facilities, hotels and social venues
On relevant local suppliers within organization, transportation, AV equipment, catering, e.g.

A typical bid for an international association congress entails the following, which we complimentary can assist you with:

Official invitation from the local host and/or local association
Letters of support from the local host, relevant scientific institutions, organizations and/or ministries
Information about the local host and/or local association, local scientific committee
Description of Copenhagen’s strengths and qualities as a congress destination
Description of Copenhagen’s accessibility and infrastructure
Venue suggestion(s) and presentation(s)
Information about Copenhagen’s hotel capacity and relevant local partners
Social venue suggestion(s) and presentation(s)
Suggestions to social program and scientific field trips
Budget estimate presentation
Information about the complimentary offerings from the City of Copenhagen and Wonderful Copenhagen Convention Bureau to the international association

You can read more about the typical bidding process here.

Site inspections in Copenhagen for international association representatives/relevant decision makers

Overview of venues, including retrieval and review of non-binding proposals
Overview of accommodation options, including retrieval and review of hotel room blocks
Facilitation of contact with local professional congress organizers (PCO’s)
Facilitation of contact to relevant local public authorities and/or organizations

Access to Wonderful Copenhagen’s Media Center with relevant graphic promotional material
Materials for bid promotion (videos, PowerPoints, brochures, e.g.)
Publication of the congress in our online congress calender
Tourist material for the congress delegates. Look at our tools and materials page to see what we offer