Planning a sustainable event

Photo: Jonas Hoejgaard Andersen

Contributing towards the SDGs, minimising your footprint and creating a positive and lasting impact, can seem a daunting task. This is why we have created this guide. To help you reflect and rethink, and to deliver on your ambitions.

We all leave a footprint. Let us not be ashamed. But let us make sure we reduce it while making a positive impact on people and planet based on a sustainable mindset.

The need is enormous, and the time is now. With the 17 Sustainable Development Goals (SDGs), the UN has a shared vision for humanity serving as a call to action to end inequality, protect the planet from destruction, and ensure prosperity for all.

To contribute positively to the SDGs from an event perspective, high ambitions are needed. You can use your event as a platform to showcase sustainable event design and planning decisions that can inspire participants to make sustainable choices before, during and even after the event.

We have put together a list of key questions for you to reflect on the ambition level for your sustainable event. But in the end, it is all about commitments, why we have gathered some suggestions we hope you will be inspired by. Six themes and workflows will be covered. Consider this a starting point. This is a guide, and not a final checklist. The guide will help you create your own list of actions and explore how you can create your sustainable event with high ambitions.

The six themes are:

Travel & Transportation

Photo: beCopenhagen

Venues & Accommodation

Photo: Øksnehallen

Materials & Communication

Photo: Wonderful Copenhagen

Food & Beverages

Photo: Chris Tonnesen

Social sustainability & Partnerships

Photo: Thomas Høyrup Christensen

Lasting impact

Photo: Daniel Jensen

We are on a joint mission, and while every event and city have their opportunities and challenges, we are certain that the experiences of delivering a sustainable event you gain in Copenhagen, can be valuable. The aim is to inspire event organisers, participants and cities in designing future practise for events as potential drivers of positive impact. This can happen in Copenhagen as being the perfect backdrop city for hosting sustainable events. But ultimately, it is together that we build upon each other’s learnings in creating the next generation of sustainable events. That goes beyond more than just a sustainable checklist as the goal is to create an event that drives lasting sustainable development.